Procurement Klres

  • Procurement@KLRES.Global
  • Procurement@KLRES.Global
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Privacy Notice

  1. Introduction

Welcome to KLRES Global Ltd, KLRES Talent Ltd, KLRES Procurement Ltd, and Emacity Procurement Services Ltd. Safeguarding your privacy is pivotal to us. This privacy notice pertains to how the entities within our group handle your personal data.

  1. Data Protection Declaration

2.1 Personal Information Gathering and Usage We collect and process your personal information primarily to provide efficient recruitment and procurement services, always aiming to pair candidates and clients effectively and compliantly.

  1. Sharing Within Group Companies

3.1 Cross-Company Data Utilization Data shared within KLRES Global Ltd, KLRES Talent Ltd, KLRES Procurement Ltd, and Emacity Procurement Services Ltd is utilized to maximize opportunities and services provided to you, adhering strictly to the data protection standards set out in this notice.

  1. Data Management

4.1 Retention and Security Data Retention: We aim not to hold personal data longer than necessary. Unless requested by an individual, the following types of data will be held for the periods shown below, after which it will be securely deleted or destroyed: – Wage Documentation: 3 years after the end of the pay reference period following the one that the records cover (National Minimum Wage Act 1998) – Work-seeker records including application form/CV, ID checks, terms of engagement- 1 year from the last date of providing work-finding services as an Employment Agency or Employment Business (Conduct of Employment Agencies and Employment Businesses Regulations 2003 (Conduct Regulations)) – Terms of engagement with temporary worker and terms of business with clients – 6 years in order to deal with any civil action in the form of contractual claim (Limitation Act 1980) (5 years in Scotland) – Working time records- No specific period – under data protection laws we only keep records for as long as is necessary. – References – 1 year following the introduction or supply of a work-seeker to a client – Right to work in the UK – 2 years after employment or engagement has ended – must not be alterable. – Criminal records checks/ Disclosure Barring checks – When it comes to handling and storing certificates the DBS Code requires registered bodies to ‘handle all information provided to them by DBS, as a consequence of applying for a DBS product, in line with the obligations under Data protection Act 1998’. Data Security: Your data is protected with robust security protocols against unauthorized access and mishandling.

  1. Cookies and Web Data

5.1 Cookie Implementation Cookies help tailor and enhance your experience on our platforms, by understanding and saving your preferences and recognizing you when you return to our website. 5.2 What Kinds of Cookies Do We Use? We use the following cookies on our Sites: Strictly Necessary Cookies: These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in, or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information. Functional Cookies: These cookies enable the Sites to provide enhanced functionality and personalization or to enhance features and site performance. The cookies may be set by us or by third party providers whose services we have added to our pages. If you do not allow these cookies, then some or all of these services may not function properly. Performance Cookies: These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and, therefore, anonymous. If you do not allow these cookies, we will not know when you have visited our Site and will not be able to monitor its performance. Targeting Cookies: These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly personal information but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising. Analytics Cookies: These cookies and other technologies, placed by our third-party vendors (including Google Analytics (“GA”)) are used for analytics, assist in collecting data that tell us how you interact with our Sites, and help us improve our content and your browsing experience.

  1. Legal Basis for Processing

6.1 Legitimate Interests and Consent We process your data based on legitimate interests, consent, and legal obligations. Should we process data under your consent, you hold the right to withdraw it anytime. Email us at Privacy@KLRES.Global to withdraw consent.

  1. Your Rights

7.1 Data Subject Rights You reserve the right to access, modify, or erase your personal data, and object to or restrict processing under the circumstances stipulated by applicable laws.

  • Access: Obtain a copy of your data.
  • Rectification: Correct inaccurate data.
  • Erasure: Request data deletion under certain circumstances.
  • Restriction: Limit data processing.
  • Portability: Transfer your data to a third party.
  • Object: Challenge our basis for processing your data.
  • Automated Decision-Making: Prevent solely automated decisions about you.
  1. Global Data Processing

8.1 International Transfers We may transfer personal data to countries outside the EEA, ensuring always that there is a sufficient level of protection in place. We process personal data in adherence to legal obligations, contracts, vital interests of the data subject, public interest, and established legitimate interests.

  1. Third-Party Sharing

9.1 We may share your data with third-party entities, under circumstances such as legal compliance, facilitating our services, or with your explicit consent. 9.2 We ensure that third parties adhere to stringent data protection standards, safeguarding your personal data effectively.

  1. Automated Decision Making

Automated processes, like profiling, are conducted to expedite our services, with your consent or where necessary to enter into/perform a contract.

  1. Adjustments to this Notice

10.1 Updates and Revisions We reserve the right to modify this privacy notice, ensuring it always aligns with legal requirements and reflects our data handling practices accurately.

  1. Data Protection Officer (DPO) Contact

For any concerns or inquiries, contact our DPO at: Privacy@KLRES.Global

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